- What scenarios does your time management workflow apply to?
My daily life can be broken down into very clear blocks: creative work, school routines, and personal interest development. So far it looks like my time management workflow works in all of these blocks :)
- What tools do you need for your time management workflow?
Tyme 2 on iMac; Forest on iPhone; Post-it Notes, RHODIA N18 GLOCKBOOK, Midori MD Notebook A5 GLOCKBOOK and Montblanc M fountain pen <-- These last ones are the ones I've been most satisfied with after testing a variety of paper and pens! It's a bit of personal taste, too.
- Please briefly describe your time management workflow?
Roughly in these steps.
- Long-term projects: post-it notes with deadlines and broad phases, to be pasted on the wall and adjusted according to progress.
- At the end of each week: a simple plan for the next week, with reference to long-term projects and immediate goals, written in an A5 notebook.
- Every morning: brief review of the previous day, brief analysis in a PDCA cycle, written in an A5 notebook on. I tried Workflowy and Mubu before, but moved to paper and pen.
- Daily routine: Tyme 2 is used to keep track of time and expenses, Forest is used to make tomato clocks - I tried Pomotodo before, and later found the trees that Forest planted to be quite lovely as well.
- Switching work content essentially in two/four Pomodoro units, and intentionally interspersing different types of work. I take breaks when I find it difficult to concentrate.
- If I have any unexpected events, new ideas, information that needs to be verified, etc., I will make a few notes in your N18 notebook at any time for future reference.
- At weekends, I will review Tyme 2's logs, analyze the time wasted and the reasons for it, and write it in my weekend review.
- How long have you been sticking with this workflow?
The earliest time logging started around 2006, having just finished reading Эта странная жизнь. Then I was influenced by some other time management methods, such as GTD and morning journaling. I tested and used a number of tools, but finally settled on the ones I have now. I have been using this current workflow since about 2012, but with a different toolset.
- What are the advantages of this workflow?
I think there may be several advantages.
- This workflow is focus-oriented. What it records, in fact, is the level of focus expended in doing work of a different nature. Time is unmanageable, all we can manage is our own focus.
- Split long-term tasks systematically into each week to slow down procrastination. I tend to get caught up in the details, so I still often need jump out proactively and see the whole picture.
- Review often for daily improvement. Just like bookkeeping, the accounts are just data. From these data, insight needs to be extracted to guide decisions.
- The biggest pain point in time management right now?
Not enough automation. Despite setting up shortcuts, it's a bit annoying to have to click and record at the start and end of each task. I tried some tools that automatically record the current active apps on the computer and can mark it uniformly after a while, but it's also troublesome.
- The ideal time management workflow is? What kind of tools are needed?
I think the idea of GTD is a good one, especially the discussion about different altitude perspectives. But if GTD is strictly implemented, the collection alone would be enough of a problem.
The ideal time management tool should be universally computational, able to cross devices, respond quickly, track throughout the day, and automatically analyse.
- Can you recommend a book on time management? The one that affected you the most.
Эта странная жизнь This book is really about the long-term practice, precise perception, and continuous improvement of one's energy management.
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Mammoth’s workflow is comprehensive, which is the result of his constant adjustments. Of course, managing your focus, not just your time, is also very worthwhile.
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If you would like to share your time management insights, please answer a few questions below and email us at post (2) acacess.com and we'll edit and publish.
- Please introduce yourself briefly.
- What scenarios does your time management workflow apply to?
- What tools do you need for your time management workflow?
- Please briefly describe your time management workflow?
- How long have you been sticking with this workflow?
- The advantages of this workflow?
- The biggest pain point in time management at the moment?
- What is the ideal time management workflow? What tools are needed?
- Can you recommend a book on time management? The one that affected you the most.
- Can you recommend a friend to share her/his time management tips?