TMS Interview 002 -- A plan-document-reflection practitioner

Super Neo is based in Tokyo, who has a lot of experience: being an enterprener, switching from finance to social sciences, having two masters, and currently working for a Japanese consulting firm.
  • What scenarios does your time management workflow apply to?

The current workflow applies to tasks that have a greater degree of freedom for themselves and can be adjusted to such a degree as day/week. However, it is not suitable for situations where there are frequently urgent tasks.

  • What tools do you need for your time management workflow?

A notebook, pen, mobile phone (Note, calendar)

  • Please briefly describe your time management workflow?

Three parts: plan-document-reflection

Plan: break down a big project into the small parts that can be done - within one day. In the Google ecosystem, an all-day task appears at the top of the calendar. Each morning when I start work, I will allocate the day according to the scheduled tasks + new tasks for the day. The Note app is used to quickly jot down tasks that require practice.

Document: when one thing is done, it is recorded in the calendar. At the end of the day, tasks are recorded in a bullet journal in a notebook. This process is in REFLECTION.

Reflection: daily review. Experiences or improvement can be reflected in the handwritten notes. Therefore, I can improve my process every day.

Then it's cycle back to PLAN: I will write the next day's tasks by the end of the day.

  • How long have you been sticking with this workflow?

It's been over 4 years. I used to be too busy to do time management when I was in sales. Time is not yours, so it's unmanageable.

  • The advantages of this workflow?

Combination of electronic + hand-writing version.

The electronic version can:

  • cope with the ever-changing daily work,
  • can be quickly recorded anytime, anywhere,
  • can be searched,
  • and can add attachments and share them with others.

The hand-writing version can

  • record intimate information,
  • record both work and life information within one page,
  • record work that has already been done and without issues of deletions, updates, etc,
  • force myself to review, slower than typing but allowing myself to be more intentional.
  • The biggest pain point in time management at the moment?

The tag feature in the calendar is just too bad to get a convenient overview of an item. For example, with Notion, you can easily manage tasks using the dashboard interface, but not the calendar.

  • What is the ideal time management workflow? What tools are needed?

a tool linked to project management, which I myself want to do with Notion. But there's no figuring out what to do about it yet. Everyone's time management is not quite the same.....

  • Can you recommend a book on time management? The one that affected you the most.

The Bullet Journal Method: The following small articles help the most, whether it's time management or project management, in fact the last thing to manage is your own way of thinking.


This Plan-Document-Reflection workflow gives Super Neo a fixed amount of time for reflection, helping him to review and then optimize, which is very informative.

Plus, this paper-pencil + hand-writing time management solution was built exactly to his needs. Sometimes it might be better to not be stuck with the tools. If you have similar needs, you might want to take a page from it.



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If you would like to share your time management insights, please answer a few questions below and email us at post (2) acacess.com and we'll edit and publish.

- Please introduce yourself briefly.
- What scenarios does your time management workflow apply to?
- What tools do you need for your time management workflow?
- Please briefly describe your time management workflow?
- How long have you been sticking with this workflow?
- The advantages of this workflow?
- The biggest pain point in time management at the moment?
- What is the ideal time management workflow? What tools are needed?
- Can you recommend a book on time management? The one that affected you the most.
- Can you recommend a friend to share her/his time management tips?